Join PCPI – PROJECT MANAGER: Healthcare & Finance, Foreign Credentials Services

Progress Career Planning Institute (PCPI), is a Career Development organization that supports job seekers and newcomers with employment, skills development training, settlement and businesses with HR Solutions to address skills gap in the labor market. PCPI is seeking a Project Manager for their READY SET START foreign credentialsprogram which provides support and help, to highly skilled newcomers in the healthcare and financial sector, work towards obtaining accreditation in Canada and integrate into the workforce as part of   their settlement process.  The program is funded by the Government of Canada to help skilled newcomers find and maintain employment that commensurate with their education.

PROJECT MANAGER Ready Set Start Program

POSITION SUMMARY:

Reporting to the President, the Project Manager is responsible and accountable for leading the implementation, marketing, evaluation, quality control/monitoring, risk management, staff supervision and progress reporting to effectively attain the goals of the READY, SET START Program (RSSP). The position will form and maintain working relationships with the PCPI’s other projects and with community service providers to ensure that the goals, objectives and deliverables of the project are met on schedule. The incumbent to the position is responsible for the management and delivery of high-quality programming, risk management and for creating innovative and good practices service delivery models to seamlessly support highly skilled newcomers (HSN) in the process of finding employment in their field of work. As well, the duties will embrace the promotion of PCPI’s values and mission, and support newcomers while concurrently help to build and develop high-functioning teams to effectively deliver these services.

Develop detailed project plans and lead the implementation of the project through engagement with regulatory bodies, senior management, staff and community service providers.

SPECIFIC RESPONSIBILITIES:

Program Management:

• Establish an advisory committee of stakeholders and engage them to serve as a liaison between program staff, local partners and community service providers.

• Host regular meetings with the advisory committee, developing agenda and providing project update /overview and work together to evaluate the progress of the program.

• Ensure that staff and stakeholders understand the definition of RRSP scope and objectives.

• Ensure that project  and the services are in compliance with organizational policy and funding guidelines

• Create and maintain comprehensive project documentation and meet all reporting deadlines and requirements, with specific regard to funder and senior management requests

• Ensure resource availability and allocation for services.

• Measure project performance using appropriate tools and techniques.

• Support staff in planning, coordinating and evaluating services and special events.

• Survey clients and service providers on an ongoing basis to gather feedback on service satisfaction.

• Work collaboratively with project team and management to develop and implement an outreach plan to increase project awareness and attract community engagement in collaboration and partnership with the team.

• Identify and respond to gaps in services and engage stakeholders in contributing and participating in addressing these gaps through new opportunities and or through our projects and services.

• Identify partnership opportunities and develop Memoranda of Understanding between PCPI and the organizations, to work collaboratively on identified services.

• Works collaboratively with staff to create opportunities for sharing participants’ experiences and advocacy opportunities.

• Coordinate and delegate project activities, staff members’ individual strengths, skill sets and experience levels.

Administration:

• Assist the with recruitment and hiring of project staff

• Assist with staff onboarding, ensuring clear understanding of PCPI’s organizational Policies and Procedures and how they work with project funding guidelines

• Establish staff members’ duty expectations and monitor progress, output and input, challenges and  clarify specific requirements of the project

• Supervise and motivate team providing ongoing leadership development to and ongoing feedback through regular one-on-one meetings and annual performance evaluation

• Act as a resource to the project team and  hold regular team meeting to review project progress, output, challenges and to clarify specific requirements of the project

• Monitor project progress and budget as required; recommend modifications to the program plan and confer with financial department as needed and lead any refinement processes.

• Ensure delivery of the project is consistent with project contractual agreement, requirements and goals, and in compliance with policy processes.

• Coordinate the duties and responsibilities of the program team and establish staff schedule to fulfil the project deliverable and meet regularly to provide support, monitor progress and participate in project activities.

• Ensure that the security and confidentiality of all data is maintained consistent with provincial regulations and policy.

• Utilize project data to prepare quarterly progress reports for submission and inform continuous quality improvement and refinement of the program.

• Document quality improvement process and changes.

• Assist with the development of internal reporting forms and prepare a monthly progress report on project activities and submit to the President.

• Record staff attendance and submit an accurate bi-weekly attendance sheet to HR/ Finance Department in a timely manner, for payroll purposes.

• Work collaboratively with project support team in monitoring of resources usage, provision and project supply inventory

• Ensure all health and safety needs are met in accordance with organizational policy and the Occupational Health and Safety Act

• Develop and maintain project service delivery processes and  procedures

• Support all other administrative requirements of the program

• Perform other related duties as assigned

QUALIFICATIONS:

• Degree in Social Services, or  Health with a minimum of three years’ experience in project management including implementation, evaluation, supervision through to  project closure in a community-based projects and/or an equivalent combination of education and experience

• Current knowledge of labour market conditions and specifically the healthcare and accounting sector including industry/sector regulations.

• Strong knowledge and experience in , managing government funded projects in healthcare, finance, employment, community development,

• Experience supervising a team and evaluating performance

• Ability to develop and  facilitate workplace simulated workshops

• Experience developing collaborative community and business partnerships

• Experience in supervising, directing, guiding, coaching, mentoring and developing staff

• Strong team building and change management skills

• Demonstrated communication and interpersonal skills

• Experience in conducting primary and secondary research to support and  recommendations on new programming

• Excellent computer skills including MS Office

• Experience in utilizing Social Media platforms to promote services and generate following

WORKING CONDITIONS:

• General office setting/Work remotely –Temporarily due to COVID 19

• Must be willing to work flexible hours

• Some travel required

BENEFITS: healthcare, vision, dental and long term disability as well as contributions to pension.

HOW TO APPLY:

Please submit a resume and cover letter to shepherd@careerplan.net  by Tuesday, August 24, 2021.

Progress Career Planning Institute is an equal opportunity employer.  We embrace diversity and are committed to creating an inclusive   workplace

In accordance with the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act, 2005, accommodations will be provided through the hiring process provided the candidate makes such requests in advance.

Only qualified candidates will be invited to attend and interview.

A mandatory police check is required for all successful candidates prior to hiring.